All students who sign up for campus housing for the Fall semester sign a binding License Agreement for an academic year, or two semesters (Fall and Spring) with winter break in between. Students who sign up for Spring, Summer, or the Pre College Summer Program sign individual License Agreements only for that semester. If a student signed up for Fall then they also must sign up for Spring. We do not offer Fall only license agreements.
No, you cannot move off campus for the Spring semester if your Housing License Agreement is for the Academic Year. In the event that you experience extenuating circumstances, you may appeal to terminate your License Agreement for Spring by submitting a Petition for Release from Housing. Requests will be considered by the Director of Housing on a case-by-case basis and the student may be placed on a waiting list to have their bed-space reassigned for Spring semester.
Bed Space A is the lower bunk and B is the top bunk. If you are in a triple, Bed Space C is the third, single bed. If you are living in a quad, Bed Space C is the lower bunk and D is the top bunk. The desks are not assigned so you will need to coordinate this with your roommate(s).
Room Transfer Requests (RTR) consider a number of factors: Is space available? What is the reason for the request? Can you cover the potential increase in cost associated if it is an upgrade? Forms are available from your Resident Director or at the Housing Office. You may submit this form ten days after the start of the semester. Submitting an RTR is not a guarantee that you will be moved, approval is based on the criteria listed above.
If you are paying for housing out of pocket, rent is due in full for the semester before you may move into campus housing. If you plan to pay for housing with Financial Aid, you must work with directly with the Financial Aid Department to ensure the cost of housing will be covered. Financial Aid will then verify your coverage with the Housing Department before you may move into campus housing.
In order to make a rent payment, you will need to log on to your Student Self Service portal with your username and password. You may also make a rent payment by calling the Accounts Receivable office at 1-800-544-2787 or 1-415-274-2200 (from outside the USA).
As long as the Financial Aid Office has deemed that you will have enough financial aid to cover your housing rent, and this information has been confirmed with the Housing Department, you will be able to move into campus housing. However, if your financial aid allocation will only cover a partial amount of your housing rent, then you must pay the remaining balance in full prior to moving into your room.
All housing refunds (including but not limited to deposits, rent, meal plan, rate adjustments etc.) take approximately eight weeks to be processed. The student will be contacted when the check comes in, and it will be sent to the student's permanent address. If the student wishes to pick the check up in the Housing Office they must provide this request in writing to firstname.lastname@example.org.
All students who choose to live in campus housing have signed the legally binding Housing License Agreement (HLA) which outlines the semester dates. Per the Housing License Agreement, students who terminate their HLA early are not eligible for any refund of the deposit or of rent and will be financially responsible for future payments required by the original HLA.
The address to ship your packages depends on what building you're moving into (please see below). Make sure to use the following format as an example when sending mail to your residence hall or apartment:
First Name & Last Name
1916 Octavia (use your building address), Room #410 (use your specific room number)
San Francisco, CA 94109 (use your specific zip code)
Below are the addresses and zip codes for the various buildings:
Leonardo da Vinci
Frank Lloyd Wright
1727 Lombard St.
John Singer Sargent
1900 Jackson St.
736 Jones St.
1916 Octavia St.
1055 Pine St.
560 Powell St.
Half Moon Lofts
575 Harrison Ave.
655 Sutter St.
680 Sutter St.
860 Sutter St.
Clara Gil Stephens
620 Sutter St.
825 Sutter St.
2209 Van Ness Ave.
Da Vinci Villa Hotel
2550 Van Ness Ave.
Packages will not be accepted in the buildings prior to the official move in dates. Please make sure to send packages to your residence hall building AFTER arriving to campus.
You will want to make obtaining your photo student ID card a top priority on the day that you arrive to move on campus; however, you can go directly to your residential building first to move-in. Afterward, head to 79 New Montgomery where you will be able to obtain your student ID. All residential buildings and academic buildings require a student ID for entry; therefore, it is imperative that you have your ID card with you at all times.
There are no carts or dollies available at move-in. With a little patience, you should be able to get moved into your room in no time. If someone is driving you to campus and you do have a handcart that you can use during the move, it would not be a bad idea to bring it. It is also advisable that you make every effort to schedule your arrival for late morning/afternoon, as most residents tend to arrive early causing the first few hours to be congested.
Our student's safety is of primary concern to everyone at the Academy. Academy of Art University is an urban campus and each student must be mindful of their surroundings, try to travel in groups and maintain an awareness of their surroundings at all times. All on-campus, residential facilities have a Resident Assistant on duty at all times, as well as 24-hour roving security officers provided by Campus Safety. Our first year student residence halls have on-site Campus Hosts posted in the lobby 24/7 and many of the other buildings have night security coverage. If there is ever a concern regarding a student's safety, please call the Campus Safety communication center at 415-618-3896.
The Housing Department highly recommends that you do not bring a vehicle to San Francisco. There is no parking available in any housing facility or anywhere on-campus. Academy shuttles provide free, convenient transportation between housing and academic buildings. Additionally, you do not need a car when you live in San Francisco; the city has one of the best and most efficient transportation systems in the U.S. For more information on public transportation in San Francisco, visit www.511.org or www.sfmta.com.
The Academy fully furnishes all of the units on campus. The use of additional furniture is not permitted. In the event that there is enough space in your room to accommodate additional furniture, pre-approval must be obtained by your Resident Director before bringing in any outside furniture. For sanitation and pest control reasons, no second hand, outside furniture will be allowed (purchased from thrift stores, garage sales, found or given away).
Campus Housing does not allow pets of any sort (this includes fish and reptiles). Certified Service Animals may be allowed for a person with a disability if he/she provides documentation for such assistance. In order to have a Certified Service Animal on-campus, the student must declare their disability with Classroom Services and be approved for this accommodation prior to bringing the animal to campus.
Alcohol is not permitted in any Academy of Art University housing, leased or owned, regardless of age. Students who are over 21 may consume alcohol off campus, but must return to campus in a calm and coherent manner. Smoking is not permitted inside any Academy of Art University building, leased or owned. Students who choose to smoke must do so 15 feet away from any building entrance, in accordance with California state law.
Only Academy of Art University students assigned to a particular room may live in that room. Cohabitation is strictly prohibited. Only students assigned by the Housing Office are allowed to reside in the apartments or residence halls.
For students living in the First Year community buildings, 24-hour security is provided during regular semester hours and will be able to accept packages. The rest of our residence halls handle mail as any other apartment complex would. Students are encouraged to track their packages online and make arrangements with their carrier to ensure the delivery of their package.
Most rooms within campus housing are cable-ready, but this is a service that you will have to order and pay for on your own. We suggest that you have a conversation with your roommate(s) regarding cable service and television use within your room prior to signing up for cable service.
You can discuss any concerns about your room with your Resident Director or Resident Assistant. They can assist you in filing the appropriate Maintenance Requests. Maintenance requests can also be called in to the Housing Help Line at 415-618-6592.
Campus Housing seeks to create a positive living and learning environment for all students, and to help students develop critical life skills. College is a great time to develop effective communication skills. We encourage the student to work out problems with their roommate and, if necessary, reach out to the Resident Assistant or Resident Director who are trained in roommate mediation. Room transfers are only authorized as a last resort.
Residents who wish to stay in the residence halls between semesters (known as intersession) must apply to do so in advance. Resident students must meet prerequisites and be approved to stay. The cost for intersession housing is $60.00 per day and must be paid prior to the start of intersession. Approved students may be temporarily relocated during the intersession period if their building is closed during the break period.
During Winter Intersession (between the Fall and Spring semester), you may store your items free of charge provided that you are already registered for the Spring semester. Although you will be allowed to store your belongings in your room over winter break, we encourage you to take home any items of particular value. Your belongings must be boxed up, inventoried and left neatly on your bed so that preventative maintenance and building upkeep (shampooing carpet and deep cleaning bathrooms) can be performed during the break. It's important to also be mindful that if there is a vacant space in your unit, a student may be assigned to your room during Winter Intersession.
For any other Intersession period, students must find their own resources for storage. There are many companies in San Francisco that offer storage at an affordable rate.
First-Year students and those living in residence halls with mandatory meal plans will automatically be enrolled in the Platinum Meal Plan: 19 meals a week and $100 Knight Kash. If you would prefer to switch your plan to the Gold or Silver, email email@example.com with your name, ID number and desired meal plan. If you are residing in a building that does not require a meal plan, but you would like to enroll in a voluntary election you may also email firstname.lastname@example.org with your name, ID number and desired plan to have assigned to your account. If you are seeking only to utilize Knight Kash, you may set up your account directly at www.knightkash.com or by telephone at 1-800-345-6126.
You need to go to www.knightkash.com and log into your account. On this website, you can track your usage and balance. General questions about Knight Kash can also be directed to Knight Kash at 1-800-345-6126.
Absolutely! If you know you are going to be late, contact the Café and let them know your schedule. They can prepare a Brown Bag Breakfast, Lunch or Dinner. Please feel free to also contact the Café should you have any specific dietary & religious requirements. The staff will be happy to work with you to accommodate your needs.
Yes, the dining hall provides a vegetarian option at every meal. The Café at Clara Gil Stephens offers a cook-to-order menu. Rodin & I-House Cafés both offer a vegetarian option on the daily menu. All cafes provide a salad bar station as well. You are encouraged to speak with a dining hall staff member for specific questions regarding the available food options.
Freshman first-year students and residents of halls with mandatory mean plans may not cancel their meal plan. If a student does not fall under these criteria they may cancel their meal plan in writing by either email, fax, or an in-person written submission at the Housing Office. Refunds will be pro-rated from the day the student cancels. Students may not keep the Knight Kash portion of their meal plan once they cancel and have the option to purchase Knight Kash individually by calling 1-800-345-6126.
All requests for special accommodation must be submitted through the Classroom Services Department. They can be reached at email@example.com or at 415-618-3775. They will require recent documentation from a professional who specializes in the area of the named disability in order to consider requests. Early applications are encouraged and requests for special accommodations must allow a minimum of 60 days advance notice prior to the anticipated arrival date.
No, the Academy does not have a medical clinic on-campus. For this reason, all students are required to provide proof of medical insurance and emergency contact information. If a student needs help in one of our Campus Housing facilities then he or she should reach out to their Resident Director or Resident Assistant.
The Academy Resource Center at 415-618-3917 can provide information about local services if needed. To locate free or low cost medical services you can search this link at www.freeprintshop.org/download/medical_english.pdf.
Academy of Art University is not in a position to offer any advice to students seeking to live off-campus. We would encourage you to check out online search engines like www.rent.com, www.apartments.com, www.padmapper.com or perhaps even Craigslist. However, we advise you to be very diligent in your selection of off-campus housing as not all landlords are created equal.
You may contact Campus Housing at 415-618–6335. If we have space in housing and you would like to sign a Housing License Agreement for the term, we will be happy to accommodate you. If you are seeking only a short-term solution, Campus Housing will not be able to assist you as we do not have any short-term housing available.
The city of San Francisco offers a plethora of amazing accommodations. Please check out http://sanfrancisco.citysearch.com for numerous hotel suggestions. Hotels in the Union Square area of San Francisco are the closet accommodations to the majority of our residence hall communities.