Academy of Art University Housing system includes any living accommodations owned or leased by the University which provides housing each term to eligible students. All students must conduct themselves in a manner consistent with the University’s expectations, as stated in the Student Code of Conduct, this Housing License Agreement and any and all other applicable University policies, procedures, supplemental agreements, rules and regulations.
Academy of Art University campus housing program is managed by Century Campus Housing Management L.P. dba Campus Living Villages, 1001 Fannin, Suite 1350, Houston, Texas 77002, (713) 871-5100., www.clvusa.com
PART I: ACADEMIC TERM OF LICENSE
The term of this license is for the Summer 2018 published PCAE dates. Move in dates and the start of classes is published by the University in advance.
- Any student enrolled at the University who has signed a residence hall contract will be held financially liable for their residence hall assignment for the entire term indicated in this contract.
- Any student who has taken occupancy (picked up keys) at any time during the PCAE program dates will be held financially liable for their residence hall assignment for the entire term indicated in this contract. Buildings open and close on the published opening and closing dates.
PART II: TERMS AND CONDITIONS
A. This Agreement is for the Summer 2018 Pre-College Summer Art Experience. Residence hall services, including access to the assigned room, begin on the designated opening day and end on the designated closing date of the program. The residence and dining service provided by this Agreement may not be sold, loaned, subleased, or transferred. This Agreement will not be accepted or processed unless the student is accepted to the University. This Housing License, (herein the “Agreement”) is between the individual named on this Agreement, (herein the “Resident”), and Academy of Art University (herein, the “University”).
B. ELIGIBILITY: Housing is provided only to students enrolled full-time and onsite as determined by the Office of the Registrar. Part-time and/or non-degree students are not eligible to live in campus housing unless permission is granted by the Director of Housing or his/her designee. A student, who withdraws from the University, is academically dismissed, or who is dismissed for disciplinary reasons must vacate housing within 24 hours of withdrawal or dismissal, unless otherwise directed by a University official.
C. OCCUPANCY OF RESIDENCE HALLS:
- Residents must vacate rooms at the close of the program and in accordance with published schedules. All personal property must be removed from all residential areas by noon on the last day of occupancy.
- Check In/Check Out: These procedures include completing all appropriate paperwork (including the Room Condition Form) upon move-in and pick up or return of keys. Students MAY NOT check in earlier than the designated move-in date. Early move-in or late move-out may result in financial penalties. Students checking out must remove all personal items and rubbish from their rooms, leave their rooms clean, and have a staff member check the room and collect keys before departure. Students will be billed for excess cleaning, removal of personal property, and loss of or damage to University property. Failure to follow these procedures may result in disciplinary action.
- Condition of Premises: Within 48 hours after you move in, you need to tell us in writing of any defects or damages in your Premises; otherwise, the Premises, fixtures, appliances and furniture, if any, will be considered to be in a clean, safe and good working condition and you will be responsible for defects or damages that may have occurred before you moved in. Except for what you tell us in writing, you accept the Premises, fixtures, appliances, and furniture in their “as- is” condition, with all the faults and imperfections. We make no express warranties, and disclaim any and all implied warranties with regard to the premises, fixtures, appliances or furniture.
- Early Move-Out: Students who move out before the ending date will be financially responsible for the Agreement until the published ending date unless there is an “acceptable reason” for early move out under Section C. I. Students must notify Housing staff before they move out and must coordinate a check-out time with Housing staff.
D. RATES: Room and meal plan rates are set by the University and subject to change. The actual amount due from the resident is based upon the type of room assigned as specified in published rate sheets. Payment is due upon the published due date
E. USE OF HOUSING DEPOSIT: The housing deposit submitted with the housing application is $500. This $500 deposit is applied as a $425 refundable Security Deposit and a $75 per semester, non-refundable, mandatory Building Maintenance fee. If it is determined that the Resident is responsible for personal or common area damages and/or cleaning fees, the housing deposit will be applied to those charges at the time charges are assessed. If the University approves or grants a deferral of the housing deposit at the time of application, the Resident remains liable for the payment of the housing deposit in accordance with this Agreement.
F. CANCELLATION POLICY
This is a legally binding agreement. By signing this agreement, Resident assumes responsibility for the terms and conditions outlined herein.
G. CANCELLATION OF AGREEMENT PRIOR TO START DATE AND/OR OCCUPANCY – Residents who fail to cancel in writing prior to the commencement date of the Agreement or occupancy of the room assignment, whichever comes first, will be held to the full terms of the agreement, including liability for full payment of fees for both Fall and Spring semesters, regardless of whether the student is enrolled in classes.
H. CANCELLATION OF AGREEMENT AFTER START DATE – This agreement is effective on the start date, whether or not you take occupancy. All charges will continue unless or until the resident has been approved for termination of the agreement, in writing, by the Department of Housing.
I. ACCEPTABLE REASONS FOR CANCELLATION: You may only cancel this Agreement after the starting date if you meet the acceptable reasons for an early move-out and receive an approved written release from the Agreement. Acceptable reasons include: Graduation, marriage (occurring after hall opening), extreme financial hardship, extenuating medical circumstances, academic internship, or student-for-student exchange (supporting documentation will be required. Release approval will be based on our sole discretion.) Supporting documentation is required.
J. CANCELLATION CHARGES: Students able to cancel due to an acceptable reason will incur charges for breaking the Agreement. Charges are calculated based on the daily room rate for the assigned room and are charged for the number of days spent at the Academy of Art University prior to move-out. Any refunds due will be processed. Total charges will not exceed the semester room rate. If you fail to meet the approved and acceptable reason for early move-out, you are responsible to pay rent until the Ending Date and all amounts due will be immediately accelerated.
K. CANCELLATION DEADLINES
PCAE Program – Residents may cancel their Housing Application without additional financial penalty if they notify the Department of Housing in writing by Friday, June 22, 2018. Residents who cancel their Housing applications after Friday, June 22, 2018 or after submission but before the start date of this Agreement will be charged a $500 cancellation fee. The deposit will be applied to the $500 cancellation fee.
- LICENSE TERMINATION: Unless otherwise noted in this paragraph, you may not terminate this License for divorce, pregnancy, loss of roommate, non-extenuating medical circumstances, or any other reason other than death, unless agreed to in writing by us. Resident may have special statutory rights to terminate the Agreement early in certain situations involving family violence or military deployment or transfer. If you are a member of the Armed Forces on active duty and receive a change-of-station orders to permanently leave the local area; are relieved from active military duty; or are a national guard or reservist called to active duty, and then you may terminate this Agreement by giving written notice to us and providing a copy of the official orders.
- SUSPENSIONS/EVICTIONS – Residents who are not permitted to continue in housing due to violations of the Housing License Agreement or for failure to maintain full time enrollment status will be held responsible for the full cost of this Agreement. Those residents who have been evicted will no longer be permitted in any of the housing facilities on campus. THE SMOKING OF ANY SUBSTANCES, INCLUDING TOBACCO CIGARETTES, WILL RESULT IN YOUR REMOVAL FROM HOUSING.
L. REFUND POLICY – No refund of the housing charges will be given to a student for any reason after the start date. Students, who vacate their rooms without written approval, are released to due to disciplinary action, who are academically dismissed, who are dismissed due to outstanding debts owed to the University, or who withdraw voluntarily from the University, will not be reimbursed.
M. COSTS AND FEES – In the event we bring an action against you because of your violation of this Agreement, we can recover all costs or fees involved, including reasonable attorneys’ fees, as part of any judgment
N. ROOM ASSIGNMENTS – This agreement provides Resident with a space in campus housing or University sponsored housing only; it does not guarantee a specific building, room, rate, number of roommates, or choice of roommate(s).
O. ASSIGNMENTS: The Department of Housing has the sole right to make room assignments and room changes. Housing reserves the right to discard and store at no liability for a limited period personal property remaining in an assignment after an assignment has been reassigned to a different student or is not vacated at the prescribed time.
- Vacancies – The University reserves the right to consolidate or change room assignments, fill vacancies, and require Resident to move to different assignments when the University deems it expedient, in which event the Resident’s account will be credited or charged the difference in room rate. Any behavior(s) by Resident which infringe upon the rights or space usage of room/apartment/suitemates is STRICTLY prohibited and will result in disciplinary action. In addition, if such behavior(s) result in the use by Resident of additional space or a private room, the Resident may be charged for such additional space
- Disability/Health Related Accommodations: Students requesting disability/health related accommodations must contact the Department of Housing at (415) 618-6335 to discuss requests for required documentation. Individual requests will be reviewed on a case-by-case basis.
P. EMERGENCY CONTACTS – Residents must provide emergency contact information for an individual or individuals that Resident authorizes Housing staff to contact in the event of an emergency or as Housing staff deems necessary, including if Housing has been unable to contact Resident for more than 24 hours. The designated emergency contact individual should be a parent, guardian, or relative, when possible.
Q. HEALTH INSURANCE – All residential students are REQUIRED to be covered by health insurance. If you fail to report your health insurance information prior to move-in, you will be required to purchase student health insurance. The University is not responsible for costs resulting from students’ wellness care expenses including hospital stays and/or ambulance transportation. In incidences where your health has the potential to put other students at risk, the University retains the right to restrict your access to residential areas until you provide a written statement from a medical professional that your condition is not contagious or a danger to yourself or any members of the community.
R. CELL PHONE: All residents of the PCAE program are required to possess a cell phone and must be accessible by this cell phone at all times. No exceptions.
PART III – COMMUNITY POLICIES
Violation of any community policy may result in immediate removal from campus housing.
Academy of Art University expects students to display honesty, integrity, and professionalism in every aspect of their behavior and work at the University. The University expects students to be mindful of their audience as they innovate through their art. Students are expected to respect themselves, other members of the University community, and the institution itself.
Students must follow all standards of conduct in these Community Policies, the Academy of Art University Code of Conduct and the Housing License Agreement. Please be aware that you are responsible for understanding and abiding by these policies, rules and regulations. Should you choose to disregard any of the stated policies and/or guidelines of your Community, elements of the Student Conduct Process may be exercised to hold you accountable for your actions. In addition, you are responsible for informing your guests of each policy, and you will be held accountable for your guests’ actions.
Failure to comply with community policies may lead to consequences such as but not limited to: educational assignments, housing probation, fine, restitution or removal from Academy of Art University campus housing. Administrative review of sanctions from a student conduct hearing is permitted and must first be addressed in writing to the Director of Housing (or designee). If you are dissatisfied with this decision a written appeal may be forwarded to Campus Living Villages, 1001 Fannin St., Suite 1350, Houston, Texas, 77002.
SAFETY & SECURITY
It is not possible for any housing owner or manager to insure “safety” or “security.” Academy of Art University Department of Campus Safety & Security (CSS) provides safety services for the Academy of Art University Campus Housing from time to time at their sole discretion. You should not assume their presence. We believe in the effectiveness of neighbors looking out for each other and we encourage residents to get to know their neighbors. You must promptly report any incident of theft, vandalism, or unsafe conditions to Academy of Art University CSS and the Housing Department. Please call the Academy of Art University CSS at (415) 618-3896 for non-emergencies or 911 to report any criminal activity.
Academy of Art University Department of Campus Safety & Security provides an escort service each evening for persons who may be walking alone on campus. Please utilize this service by calling (415) 618-3896 or ask a friend to walk with you after hours. In accordance with the Crime Awareness and Campus Security Act of 1990, Academy of Art University publishes crime statistics each year. We cooperate with CSS in reporting crime information in order to make accurate statistics available.
Personal Security Awareness
No security system is fail-safe. Even the best system can’t prevent crime. Always proceed as if security systems don’t exist since they are subject to malfunction, tampering and human error. We disclaim any express or implied warranties of security. The best safety measures are the ones you perform as a matter of common sense and habit.
- Lock your doors and windows, even while you are inside
- Do not put your name, address or phone number on your key ring
- Dial 911 for emergencies. If an emergency arises call the appropriate governmental authorities first, and then call Campus Safety & Security
- Mark or engrave identification on valuable personal property
- Tell your roommate where you are going and when you will be back
- Do not walk alone at night
CP.1) ALCOHOL: The possession, consumption, sale or manufacture of alcohol, regardless of resident and/or guest age is strictly prohibited in any Academy of Art University facilities (leased or owned). The possession and/or consumption of alcohol by individuals under the California legal age of 21 years old is prohibited. This includes being under the influence of alcohol. The possession of alcohol paraphernalia (packaging, “trophy bottles”, empty bottles/cans, shot glasses, drinking funnel etc.) is also prohibited. This includes items that are used or could be used in connection with drinking games or the rapid, mass or otherwise dangerous consumption of alcohol of any type. The sale or manufacture of alcohol is strictly prohibited.
CP.2) DRUGS & ILLEGAL CONTROLLED SUBSTANCES: California State law and University policy prohibit the use, possession, sale, manufacture or distribution of illegal drugs and/or paraphernalia; this policy also applies to Medical Marijuana regardless of whether a student possesses a California Medical Marijuana card. In addition, the possession, sale, manufacture, use or distribution of prescription drugs by a student to whom the medication was not prescribed is prohibited and will result in disciplinary action.
CP.3) WEAPONS: The University Code of Conduct prohibits explosives (including fireworks), firearms, and/or weapons of any type in Academy of Art University campus housing, residents’ rooms, or campus grounds. Bringing firearms, weapons, and/or ammunition into Academy of Art University Campus Housing or storing them in your room or anywhere else may be grounds for the immediate revocation of the Academy of Art University license agreement and sanctions under the Code of Conduct. For the purpose of Academy of Art University Housing policy, weapons may include, but are not limited to knives, paint guns, air guns, CO2 guns, martial arts weapons, archery equipment, mace, laser pointers, tear gas, BB guns, and sling shots, toy, “replica” or water guns.
CP.4) BEHAVIOR(S): Resident students are prohibited from engaging in any of the following behaviors: conduct in or about any residence halls that poses a threat to the health or safety of themselves, others, or property; behavior that interferes with the rights or well-being of others; or personal actions that violate any provision of this contract, or any rule, regulation, or policy of the university or any applicable law. We may immediately terminate the License Agreement if the student threatens to harm her or himself or threatens to harm another person. This includes giving or receiving body piercings and/or tattoos, or any other body modification with or without consent. In addition, a resident establishes an unacceptable pattern of misconduct when he or she is frequently in trouble, though individual offenses might be minor. A pattern of recalcitrance, irresponsible conduct, or manifest immaturity may be interpreted as a significant disciplinary problem.
CP.5) SEXUAL HARASSMENT: Sexual harassment toward a student arises where another student/staff member:
- Explicitly or implicitly conditions a student’s participation in an education program or activity or bases an educational decision on the student’s submission to unwelcome sexual advances, request for sexual favors, or other verbal, nonverbal, or physical conduct of a sexual nature; or
- Engages in sexually harassing conduct (that can include unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature) that is sufficiently severe, persistent, and/or pervasive to limit a student’s ability to participate in or benefit from an education program or activity, or to create a hostile or abusive educational environment. Examples include, but are not limited to:
- Unwelcome sexual advances – whether or not they involve physical touching
- Sexual epithets, jokes, written or oral references to sexual conduct, gossip regarding one’s sex life, comment on an individual’s body, or comment about an individual’s sexual activity, deficiencies or prowess
- Displaying sexually suggestive objects, pictures, or cartoons
- Unwelcome leering, whistling, brushing against the body, sexual gestures, or suggesting or insulting comments
- Inquiries into one’s sexual experiences
- Discussion of one’s sexual activities
CP.6) SEXUAL MISCONDUCT: Members of the Academy of Art University community, guests and visitors, have the right to be free from discrimination on the basis of sex. Sexual misconduct is prohibited, and includes non-consensual sexual intercourse, non-consensual sexual contact, sexual exploitation, and sexual harassment. Policy definitions:
- Effective consent – Effective consent is informed, knowing and voluntary, and mutually understandable words or actions which indicate a willingness to participate in mutually agreed-upon sexual activity. Effective consent can never be given by minors, mentally disabled persons, or those who are incapacitated as a result of alcohol or other drug consumption (voluntary or involuntary) or those who are unconscious, unaware or otherwise physically helpless. Consent obtained as a result of physical force, threats, intimidating behavior, duress or coercion is not effective consent. A person who knows or reasonably should have known that another person is incapacitated may not engage in sexual activity with that person. Incapacitation is a state where one cannot make a rational, reasonable decision because they lack the ability to understand the who, what, when, where, why or how of their sexual interaction.
- Non-Consensual Sexual Intercourse – Any sexual penetration (anal, oral or vaginal), however slight, with any part of one’s body or any object by a man or woman upon a man or woman without Effective Consent
- Non-Consensual Sexual Contact – Any intentional sexual touching, however slight, with any part of one’s body or any object by a man or woman upon a man or woman without Effective Consent. Any disrobing of another or exposure to another by a man or woman without Effective consent.
- Sexual Exploitation – Taking sexual advantage of another person without Effective Consent. Examples include, but are not limited to, causing or attempting to cause the incapacitation of another person through ingestion or use of drugs or alcohol or otherwise: causing the prostitution of another person; electronically recording, photographing, or transmitting intimate sexual utterances, sounds or images of another person; allowing third parties to observe sexual acts; engaging in voyeurism; distributing intimate or sexual information about another person; and/or knowingly transmitting a sexually transmitted infection, including HIV, to another person.
CP.7) HARASSMENT: Any conduct (whether oral or written) determined to be threatening to an individual’s well-being or health; impeding academic or work performance; interfering with campus life, or the safety or civil rights of any person or persons; or which has the purpose or effect of creating an intimidating, hostile, or stressful living, learning or working environment, is strictly prohibited. Harassment includes, but is not limited to, actions based upon gender, race, religion, ethnic or national origin, sexual orientation, physical disability, veteran’s status, or age. Harassing behavior includes, but is not limited to, infringing upon another individual’s rights in person or remotely via telephone, fax, electronic communication, or any medium which is delivered or directed to the target of the harassment.
CP.8) PROHIBITED ITEMS: The following items are prohibited in University housing: water beds, lofted beds, microwave ovens, television/radio antennae placed outside the room/exterior of the building or adjacent grounds, weapons (as specified under “Weapons” under Section CP.3 above), CO2 hazardous chemicals, gasoline, candles (with or without a wick), incense, illegal drugs (see Section CP.2 above), drug paraphernalia, hookahs, bongs or other smoking devices, alcoholic beverages, alcohol containers/bottles/cans, automobiles, or vehicles of any kind (or parts, repair tools), accessories for any vehicle, air conditioners, dart boards, halogen lamps, sun lamps, space heaters without a safety feature, weight lifting equipment, and live holiday decorations (including string lights), and inflatable pools. Motorized vehicles (including but not limited to motorcycles, mopeds, Hoverboards, self-balancing scooter boards, two-wheeled scooters, Segways, carts, etc.) may not be operated, charged, or stored inside any residence hall. The University reserves the right to determine that an item not mentioned above is prohibited, and to remove or confiscate any and all prohibited items. The University claims no responsibility for confiscated items. Approved appliances must be UL (Underwriters Laboratories) approved. Only power strips equipped with circuit breakers, surge suppression, and a construction grade cord with a grounded third prong may be used in Student’s room.
CP.9) NOISE: Quiet hours are established to promote an atmosphere conducive to studying and sleeping. Quiet hours are designated as follows, 10 pm to 9 am, Sunday to Thursday and from midnight to 9 am on Friday & Saturday. During this time residents are expected to: (a) ensure that noise cannot be heard beyond the confines of their room, (b) keep doors closed when entertaining guests and (c) remain quiet in common areas of the building. Noise and/or music are not to be heard outside windows or in the hallway at any-time, night or day. While there are standard quiet hour guidelines, courtesy hours are in effect 24 hours a day and require that all sound be kept to a reasonable level without disturbance to other members of the community. Community members are expected to communicate with their neighbors if noise is too loud. Additionally, quiet hours are recognized on a 24-hour basis during final exam periods.
CP.10) FIRE SAFETY: All persons are expected to observe fire safety policies and procedures. Misuse or damage to fire/emergency equipment (such as fire pull boxes, fire extinguishers, fire doors, fire strobe lighting, fire hoses, smoke detectors and sprinkler systems) is strictly prohibited and will result in disciplinary and/or criminal action. Tampering with or disabling fire equipment is a felony in the state of California. Do not hang anything from sprinkler heads. Damage to sprinkler heads may result in flood damage for which you will be responsible. If a fire alarm sounds, ALL occupants must exit the facility at the nearest emergency exit. Students will be held responsible for alarms resulting from smoke or fire as they prepare food in kitchen areas. Participating in any act, which results in a false fire alarm, setting fires or tampering with fire safety equipment, may result in removal from housing, suspension or expulsion from the university.
CP.11) SALES & SOLICITATION: Commercial activity, solicitations or advertisements (written signs or email messages) are not permitted in the residence halls unless permission has been granted by the Department of Housing. Students are prohibited from operating any business or commercial venture out of their residence hall rooms. In the case of fund-raising events recognized by campus organizations, approval may be obtained through our office. Announcements and publicity items for residence hall bulletin boards must be submitted to our office and approved prior to posting.
CP.12) NON-LIABILITY FOR STUDENT PROPERTY: The University and manager shall not be held liable for any damage to, destruction of or loss/theft of any property belonging to, or in the custody of, the Resident from any cause whatsoever, nor for the failure or interruption of utilities or appliances. Residents are advised to carry property insurance.
CP.13) DAMAGE, THEFT, & VANDALISM: Each resident will be held accountable for any damages, thefts, or vandalism for which they are responsible and will be billed accordingly. Residents should notify the Academy of Art University Campus Housing staff immediately to confront individuals damaging, stealing, and/or vandalizing the facility. In the event that individual(s) do not take responsibility for damages, thefts, or vandalism that occurs in the facility, the repair amount will be divided among all residents in the cluster or having access to the cluster. This amount will be billed to each students account. Although we understand that your academic assignments may require a variety of artistic mediums, you must be responsible in the care of your unit while completing those projects. Damage resulting from your actions, (i.e., paint overspray on desks or walls, spray adhesive, charcoal dust staining carpets, cuts in furniture from exacto knives etc.) will result in damage charges being assessed to your account.
CP.14) KEY/ID SECURITY: Residents are responsible for being in possession of their keys and ID at all times. Keys (room, front door and mail key) and student ID will be issued to the student and recorded at the beginning of the occupancy period. Keys and ID may not be transferred, duplicated or given to other individuals. Lost keys or ID must be reported immediately to residence hall staff. When a key is lost, the lock may be changed and new keys issued. The student who lost the room key will be billed for the cost of all changes made. Keys reported to be temporarily mislaid, keys not returned at the end of the occupancy period, or unauthorized duplicate keys turned in at the end of occupancy will result in new lock(s) and key(s) being created and replacement costs being charged to the student.
CP.15) LOCKOUTS: It is your responsibility to carry your key & ID card at all times to prevent lockouts. During the night and on weekends, please contact the RA on duty. Each resident will receive one complimentary lock out after regular business hours each semester. Subsequent lock out (s) will result in a $20 service fee for each additional lockout provided. Proper photo identification is necessary. 3 (three) or more lockouts will result in disciplinary action.
CP.16) SMOKING: Residents and guests are subject to University policies and California State laws regarding smoking. Smoking is not permitted in or within 15 feet of any facility. This includes cigarettes, medical marijuana, cigars, pipes, hookahs, and chewing tobacco which is prohibited in all areas of the residence halls. PCAE students who are found in violation of this policy will be immediately removed from campus housing.
CP.17) PETS: For health and safety reasons, pets (including fish & livestock) are not permitted in the residence halls. Service animals as defined by the Americans with Disabilities Act are permitted within University housing following the approval of the Director of Housing and the Classroom Services Office. Proper documentation is required.
CP.18) ENTRY/INSPECTION: The University reserves the right to inspect rooms/apartments and regulate the use of the premises according to University policies. A student’s room/apartment may be entered without advance notice or consent by authorized University personnel, or authorized agents of the University, whenever there is a reasonable cause concerning the health, safety and welfare of the individual residents and/or the residence hall community at large. The University reserves the right to enter rooms/apartments for making routine repairs and in emergency and/or policy violation situations.
CP.19) ABANDONMENT: Residents are responsible for removing all personal possessions when they vacate their rooms, apartments, or suites. Any possessions left in campus housing facilities after the voluntary or involuntary termination of the Housing License Agreement will be considered abandoned, will be discarded by the University, and the student may be billed an additional charge for removal. Students may also face disciplinary action which could include loss of housing privileges.
CP.20) FURNITURE: Furniture supplied by the University must remain in its designated location (room, lounge, kitchenette, etc.). Residents may rearrange furniture within their rooms, but may not disassemble it, exchange it with other students, or move it to another location outside of the room. Furniture not provided by the University (ex. Futon’s, sofas, papa son chairs, non-University supplied mattress, bean bags, etc.) is prohibited from the residence halls. Public area furnishings are for the use of all residents’ and are not to be removed from the public areas or to be used in residents’ rooms. The removal of public furnishings is considered theft of property, and community damage charges or disciplinary action may result.
CP.21) COOKING: All cooking in the residence buildings must be confined to the kitchen areas. Cooking in rooms without kitchens is not allowed. Kitchens are for use by residents only. Refrigerators and microwaves are only allowed in those rooms/units where these appliances have not been provided by the University. Hot plates, barbecues, toasters, toaster ovens, rice cookers and non-open coiled sandwich/meat grillers are not permitted within your room.
CP.22) VISITATION: Visitors are welcome after consideration is given to the roommates’ needs and rights. All visitors, regardless of whether or not they are Academy of Art University students, are required to sign-in at the residence buildings’ front desk. Residents must accompany all visitors at all times while in the residence building. You are responsible for your visitors’ compliance with all University policies. Visitors are not allowed in residence building premises after 10:00pm on Sunday through Thursday, and after 12:00 midnight on Friday and Saturdays, or before 9:00am Monday through Friday, or before 9:00am Saturday and Sunday. Requests for overnight guests must be submitted in writing one week in advance to the Resident Director and is contingent upon roommate and staff approval. Opposite sex guests are not permitted overnight. Before having any guest sleep in a common area within a unit (apartments and lofts only), residents must obtain explicit and unanimous consent from all residents who share that common area. Sleeping in public areas (e.g.: TV/study lounges) is not permitted. Approved non-resident guests may visit no more than 3 (three) consecutive nights and/or 5 (five) nights total during an academic semester. No overnight guests are permitted during Finals Week.
CP.23) COHABITATION: Cohabitation is defined as the extended presence (daily or nightly) of any person in any room or apartment to which that person is not assigned. Cohabitation is strictly prohibited. The Department of Housing reserves the right to restrict any non-resident guest from the residence halls at any time as determined by Housing, Campus Safety & Security or University staff.
CP.24) CARE OF PREMISIS: Residents are required to maintain the facilities in a clean and orderly condition and shall not obstruct any of the walkways, hallways, or surrounding premises, and shall not place any signs (including neon signs) or advertising matter in the windows, on the exterior portion of doors, or elsewhere in or on the residence hall or surrounding premises. Residents are expected to keep common areas (lounges, kitchens, refrigerators etc.) clean. Partitions or other alterations including but not limited to: installation of alternative tile, countertops, appliances, carpet, built in cabinets or bookshelves, painting or wall papering to the facilities may not be made without written approval of the Housing Department. Objects may not be dropped, thrown, or hung from windows. Entering or exiting from windows, sitting on windowsills, or leaning out of windows is prohibited. Residents may not use rooftops for any reason without specific written authorization from the Department of Housing or a direct order by the Fire Department. If the room falls below acceptable health/safety standards, the resident will be required to take corrective action within twenty-four hours from the time of notice. If the resident(s) fails to comply, the cost for corrective action will be charged to the student(s) and/or disciplinary action may be taken. Residents are expected to keep their room/apartment door(s) locked at all times.
CP.25) PEST CONTROL: If you are having a problem with bugs and pests please call the Resident Director of your building to make a report and the pest control company will provide service the next visit. All rooms will be treated periodically unless a medical documentation for your provider is given to us. You may not refuse service if medical documentation is not on file. If aggressive pest control is necessary, you may be required to temporarily relocate to another building. It is imperative that you follow all prescribed instructions in the event relocation is necessary.
CP.26) HALL RECREATION: Playing sports in the residence halls is prohibited. These include, but are not limited to, wrestling, basketball, baseball/whiffle ball, soccer, football, hockey, golf, roller skating, rollerblading, skateboarding, running, or catch/throwing. All athletic activities are to be confined to areas outside of the residence halls that are designed for that purpose.
CP.27) MAIL: As a courtesy we may accept mail on your behalf but we are not obligated to accept packages. We are not responsible or liable for any damage or theft of mail we accept on your behalf. We will not accept responsibility for any certified or registered mail. The US Postal Service delivers mail to your box. We are not responsible or liable for the loss or theft of packages delivered to and or left in building lobbies or common areas.
CP.28) CURFEW: The Housing curfew is 10:00PM EVERY NIGHT, including weekends. If a student is requesting to be released to the parent or guardian for weekend or overnight visit, the curfew extension form MUST be completed with the Resident Director at least 24-hours in advance. Every student is accountable to check in with the Housing staff on duty in the building every night at 10:00PM for the duration of the program. Failure to appear on time for curfew may result in your removal from the program.
CP.29) PARTIES: Unauthorized parties are prohibited in the residence buildings. Residents are not permitted to host anywhere in their residential building (including student rooms and community space) a number of guests that equals twice the total occupancy of their room (i.e. a room which occupies two (2) residents is only permitted to have four (4) guests at any given time within their room or common area). However, regardless of the total occupancy of the room, the maximum number of guests permitted in any one room is no more than eight (8) people. At the discretion of the Campus Housing Staff or the Campus Safety & Security Staff, any gatherings may be requested to disperse, and all non-residents escorted out of the building. Residents of rooms/units found in violation of this policy may face disciplinary action.
CP.30) CHECK OUT: Residents must check-out within 24 hours after their last final exam, but no later than the last day of their contract. Appropriate arrangements must be made ahead of time for your departure. Late check-outs must be approved by the Department of Housing, and will be pro-rated at $70 per day. There are some charges associated with not fulfilling your responsibilities when you move out. You will be charged $150 for an improper check-out if you fail to make an appointment and meet with a Campus Housing staff member.
CP. 31) DEFINANCE OF AUTHORITY: Failure or refusal to comply with the request of a member of Campus Safety and Security or residence hall staff is a violation of defiance of authority. This also includes failure to attend mandatory meetings, including, but not limited to, student conduct hearings, and residence hall and community meetings. Failure to satisfy the conditions of a sanction imposed as the result of a previous disciplinary hearing also constitutes defiance of authority.
CP. 32) FALSE INFORMATION AND MISREPRESENTATION: Students are prohibited from knowingly providing false information and/or or making misrepresentations to any University or Housing official, including Campus Safety and Security, residence hall staff, or police/fire/emergency medical personnel.
CP.33) NON-RETALIATION: Students have the right to and are encouraged to report potential violations of University and Housing policy. Additionally, students have the right to pursue both internal disciplinary processes and/or charges through external law enforcement authorities free of any interference or retaliation by any member of the University community. Any retaliation under these circumstances is strictly prohibited and would result in a response by the Department of Housing and/or the University that could include, among other things, immediate imposition of disciplinary measures. Retaliation includes, but is not limited to, any conduct which interferes with the alleged victim’s ability to pursue the allegations.
CP.34) INTERIM RESTRICTIONS: The Director of Housing, or his/her designee, may impose immediate restrictions on a student, pending disciplinary action or medical release from appropriate providers, when deemed appropriate, such as when there are sufficient facts to demonstrate that the student’s continued presence on campus endangers the physical safety or well-being of others or himself or herself. This includes, but is not limited to, prohibiting or limiting access to a student’s residence hall space, and restriction of communications with named individuals. Violations of interim restrictions constitute a serious violation of Housing policy and will result in immediate disciplinary action.
PRIVACY RIGHTS OF STUDENTS’ EDUCATIONAL RECORDS: In accordance with the federal Family Education Rights and Privacy Act of 1974 (20 U.S.C. 1232g), regulations adopted hereunder (34 C.F.R. 99) and California Education Code Section 67 100 etseq., the Academy of Art University policy allows the release of personally identifiable information to others (except to verify student status) only with the student’s prior consent or in the case an extreme emergency or where there is clear and imminent danger to the student, to others or to society.
PART IV: YOUR ACKNOWLEDGEMENT AND ACCEPTANCE
I hereby acknowledge that I have received and read, and I understand and agree to the terms and conditions contained in the Housing License Agreement. If I violate any of the terms of this documents, I understand I am also breaching my Housing License Agreement. Such violation may, at your sole discretion, cause me to be disciplined (including educational assignments, including, but not limited to, community service, reflection papers, or other projects), fined, and/or removal from housing.
I hereby authorize a signature submitted by me, by facsimile or other electronic transmission, to be as valid and binding as my original signature. Along with this License Agreement, I am submitting Five Hundred Dollars ($500) to be used for the Five Hundred Dollar ($500) Housing Deposit required by the Agreement
I agree to pay the total amount due (Rent) for my Premises on or before the license start date applicable to each semester.
1. I have read and understand the Liability provisions below
LIABILITY. Neither we, the Manager, our representative, nor our respective employees, officers, directors, agents, representatives and affiliates (collectively the “Released Parties”), will be liable to you or any of your guests for injury, damage, or loss to person or property caused by criminal conduct of other persons, including theft, burglary, assault, vandalism, or other crimes or your personal conflict with your roommate(s). The Released Parties have no duty to remove ice, sleet or snow, but the Released Parties may do so in whole or in part, with or without notice to you. THE RELEASED PARTIES ARE NOT LIABLE TO YOU OR YOUR GUESTS FOR PERSONAL INJURY OR DAMAGE OR LOSS OF PERSONAL PROPERTY FROM BURGLARY, THEFT, VANDALISM, FIRE, SMOKE, RAIN, FLOOD, WATER LEAKS, HAIL, ICE, SNOW, LIGHTNING, WIND, EARTHQUAKE, EXPLOSION, OR SURGES OR INTERRUPTION OF UTILITIES; EXCEPT TO THE EXTENT THAT SUCH INJURY, DAMAGE OR LOSS IS CAUSED BY THEIR GROSS NEGLIGENCE. We urge you to obtain your own insurance for losses due to such causes. YOU, FOR YOURSELF AND FOR YOUR GUESTS, RELEASE THE RELEASED PARTIES AND THEIR RESPECTIVE SUCCESSORS AND ASSIGNS FROM ANY AND ALL CLAIMS AND/OR DAMAGE (i) FOR LOSS OR THEFT OF YOUR OR YOUR GUEST’S PERSONAL PROPERTY, AND/OR (ii) WHICH MAY ARISE OUT OF ANY ACCIDENTS OR INJURIES TO YOU, MEMBERS OF YOUR FAMILY OR YOUR GUESTS, IN OR ABOUT THE PREMISES OR THE PROPERTY, EVEN IF SUCH CLAIMS AND/OR DAMAGE IS CAUSED BY, IN WHOLE OR IN PART, THE ORDINARY NEGLIGENCE OR FAULT OF THE RELEASED PARTIES AND REGARDLESS OF WHETHER SUCH NEGLIGENCE OR FAULT WAS SOLE, CONCURRENT OR JOINT. YOU ASSUME FOR YOURSELF AND ALL MEMBERS OF YOUR FAMILY AND YOUR GUESTS, ANY AND ALL RISKS FROM ANY ACCIDENTS IN CONNECTION WITH USE OF THE PREMISES, THE PROPERTY, OR THE PROPERTY’S RECREATIONAL FACILITIES OR AREAS, IT BEING UNDERSTOOD THAT ALL SUCH AREAS AND FACILITIES ARE GRATUITOUSLY SUPPLIED FOR YOUR USE, AND AT THE USER’S SOLE RISK.